GovAI was founded to help humanity navigate the transition to a world with advanced AI. Our first research agenda, published in 2018, helped define and shape the nascent field of AI governance. Our team and affiliate community possess expertise in a wide variety of domains, including AI regulation, responsible development practices, compute governance, AI company corporate governance, US-China relations, and AI progress forecasting.
GovAI researchers have closely advised decision makers in government, industry, and civil society. Our researchers have also published in top peer-reviewed journals and conferences, including International Organization, NeurIPS, and Science. Our alumni have gone on to roles in government, in both the US and UK; top AI companies, including DeepMind, OpenAI, and Anthropic; top think tanks, including the Centre for Security and Emerging Technology and RAND; and top universities, including the University of Oxford and the University of Cambridge.
As Executive Assistant to GovAI’s Director, you will help him prioritise well among competing objectives and tasks, track work streams and processes so that he doesn’t have to, protect his attention and focus, and free up his time by taking over some routine tasks.
Responsibilities will include:
- Developing and maintaining a good understanding of the Director’s priorities, and eventually helping him decide which of them to focus on.
- Setting up systems to help the Director keep an overview of outstanding tasks and enable him to execute on the highest-leverage ones.
- Proactively managing the Director’s internal and external communications. This involves soliciting input from the Director where appropriate, and communicating decision-relevant information with concision.
- Managing the Director’s schedule and appointments, organising and supporting meetings, and planning and implementing travel itineraries.
- Interfacing with the rest of the organisation, and especially the Chief of Staff, to keep the Director apprised of the status and timelines of ongoing projects.
We’re selecting candidates who are:
- Driven by a desire to produce consistently excellent work and achieve valuable results. Being able and motivated to achieve nearly 100% reliability will be especially important in this role.
- Highly organised and able to keep on top of the wide range of tasks and workstreams the Director needs to engage with. Previous experience with executive assistance is a strong plus.
- Thriving in a fast-paced and constantly changing environment. The demands on the Director’s time and attention are shifting frequently.
- Discrete and highly trustworthy. This role will involve access to sensitive information, and protecting its confidentiality is a must.
- Excellent at oral and written communication. This role will require clear and prompt communication with a wide range of stakeholders, both over email and in person.
- Excited by the opportunity to use their careers to positively influence the lasting impact of artificial intelligence, in line with our organisation’s mission.
This position is full-time. Our offices are located in Oxford, UK, and we strongly prefer team members to be based here, but are open to individuals who would need to work remotely. We are able to sponsor visas.
The Executive Assistant will be compensated in line with our salary principles. As such, the salary for this role will depend on the successful applicant’s experience, but we expect the range to be between £65,000 (~$84,000) and £85,000 (~$110,000) if based in Oxford. In rare cases where salary considerations would prevent a candidate from accepting an offer, there may also be some flexibility in compensation.
Benefits associated with the role include health, dental, and vision insurance, a £5,000 annual wellbeing budget, an annual commuting budget, flexible work hours, extended parental leave, ergonomic equipment, a 10% pension contribution, and 33 days of paid vacation (including Bank Holidays).
The application process consists of a written submission in the first round, a paid remote work test in the second round, an interview in the third round, and an on-site assessment day in the final round. We also conduct reference checks for all candidates we interview. Please apply using the form linked below.
GovAI is committed to fostering a culture of inclusion and we encourage individuals with underrepresented perspectives and backgrounds to apply. We especially encourage applications from women, gender minorities, people of colour, and people from regions other than North America and Western Europe who are excited about contributing to our mission. We are an equal opportunity employer and want to make it as easy as possible for everyone who joins our team to thrive in our workplace.
If you would need a decision communicated by a particular date, need assistance with the application due to a disability, or have any other questions about applying, please email
re*********@go********.ai
.
